Office Manager - Start Up Drinks business

  • Location
    Barnet, Greater London
  • Category
    Admin. Secretarial and PA - Office Manager
  • Contract Type
    Permanent
  • External Reference
    WBE2020
  • Salary
    26000 £ - 320000 £ / Year

The Opportunity


A vacancy has arisen for an Executive Office Manager. We are offering an exciting opportunity for the right candidate in a fast paced entrepreneurial environment in Soho right in the heart of London. The client is a rapidly growing start-up company (having doubled in size in the last 6 months) so it really couldn't be a more exciting time to join the team. This is a fantastic opportunity to make a real impact on the company's growth and evolution. The successful candidate will be enthusiastic, hard working and looking to help the company grow. The Executive Office Manager is primarily responsible for the administration of the office and the position acts as personal assistant to the Managing Director.


The Role



  • Completes operational requirements by scheduling and assigning employees; following up on work results.

  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends.

  • Maintains office staff by recruiting, selecting, orienting, and training employees.

  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

  • Achieves financial objectives by preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective actions.

  • Contributes to team effort by accomplishing related results as needed.



  • Liaise with recruitment agencies

  • Assist Heads of Department with job descriptions

  • Ensure policies are adhered to especially with regard to Induction, Probation, Performance Management, Sickness/Absence, Annual Leave


Coordinate Office support:



  • Main point of contact with landlords and building services

  • Main point of contact with other service providers

  • Feed internal communications with relevant information.


Personal administration to the Managing Director:



  • Act as trusted personal assistant to the Managing Director

  • Manage personal relationships of the Managing Director with senior external stakeholders (calls, correspondence, meetings, visitors…). Maintain the stakeholder relationship database accordingly.

  • Organize travel and meetings.

  • Coordinate sensitive issues upon request of the Managing Director.

  • Assist the Managing Director as appropriate to prepare and edit communications, emails, letters, presentations and other documents.


Administration of the Board of Directors:



  • Support the Managing Director to organize the Board of Director meetings.

  • Organize overall logistics support for Board meetings: event preparation, board members' travels (itineraries, hotel bookings…), document gathering.

  • Interact with Board members as appropriate.

  • Prepare Executive Board meetings and support as appropriate sub committees of the Board.

  • Liaise with relevant heads/directors in charge of agenda items to ensure timely delivery of content and preparation of decisions.


Main interactions:


Internal



  • Board members

  • Heads of Department.

  • Finance Department


External



  • Landlords/Building Services

  • Service providers


Profile


Qualifications:



  • Senior experience as a personal assistant to a CEO or senior executive, chief of staff, or executive office manager. Minimum 2-year experience providing support at a high level

  • International background, fluent in spoken and written English.

  • Skill base of Word and Excel. Comfortable with information systems and databases.

  • Qualified to degree level or commensurate valid experience.


Personal Attributes




  • Excellent communication skills both verbal and written

  • Have a strong eye for detail

  • Exhibit a tenacious 'can do' approach to work

  • Commercially minded and motivated to succeed

  • Highly organised, flexible and calm under pressure

  • Self-motivated and determined with a strong sense of personal initiative

  • Enthusiastic, assertive and confident

  • Effective team player



Perks


Online medical cover


Phone insurance


Attendance to wine tasting events


Free weekly breakfast and Free beer and cider!


Free monthly massage


An extremely prestigious location and with excellent working conditions

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Danielle Carter