Office Admin Assistant

  • Location
    Newcastle Upon Tyne, Tyne And Wear
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
    Permanent
  • External Reference
    JN-032020-124347
  • Salary
    15500 £ - 16000 £ / Year

GENERAL OFFICE - ADMIN ASSISTANT


Legal Industry


£15,500-£16000 p/a


Newcastle City Centre


Full Time, Permanent


Do you want to work for one of the most recognised law firms in the city centre of Newcastle? Do you want to work as part of a team? Do you want to work in a busy role where you are going to be on your feet, active and able to run errands for the business? Are you a people person who really likes supporting people to be successful in their job? If so, this opportunity could be perfect for you!



Based in the City Centre of Newcastle upon Tyne, my client is looking for a General Office Admin Assistant to join their team of 3, reporting into the General Office Supervisor. You will support the day to day running of the office, looking after clients and providing cover for their busy reception desk. This is a great role for a candidate who likes to be active at work and who is happy to leave the office to run errands such as going to the bank.


PLEASE SEE THE JOB DUTIES OUTLINED BELOW:



  • Distributing internal post, ensuring Accounts documents are signed by a partner

  • Collecting and franking external post. Arranging courier services and any special/recorded deliveries or international post, recording the tracking numbers (providing the fee-earners with them if necessary)

  • Take cheques and monies to the bank, collecting petty cash and bank statements

  • Making local deliveries and taking documents to court to be certified and time stamped

  • Making and clearing drinks for any client meetings. Setting up the boardroom with refreshments and buffets for large meetings

  • Ensuring meeting rooms are fully stocked with stationary and kept neat and tidy for visiting clients

  • Provide weekly stationary orders to General Office Supervisor

  • Complete any photocopying/binding accurately in the required timeframe

  • Deal with all basement requests - removing files from storage and accurately recording the removal date and recipient

  • General upkeep of storage basement - ensure all archive files are collected, signed in and returned to correct place. Ensure shelf indexes are accurate and up to date

  • Archive recently closed files - assigning them an individual reference number and completing File Deletion form (to be handed to GO Supervisor)

  • Assist each department - including providing copier paper/letterhead and assembling green files for newly opened case matters

  • Empty drinks canisters turn off dishwasher and tidy meeting rooms at the end of the day

  • Cover receptionist role over lunchtimes and absences

  • Deal with telephone enquires with tact and politeness - obtaining necessary information to direct the client to the correct member of staff and taking telephone messages if they cannot be reached.

  • When on front desk, greeting clients with friendly, professional demeanour - recording their name and arrival time, whilst contacting necessary staff member.

  • Recording any incoming recorded deliveries and arranging taxis for fee-earners.

  • Opening/Closing Reception - ensuring daytime phone lines are switched on in the morning, handling any overnight voicemails or emails and securely locking front Reception door at the end of the day


PERSON SPECIFICATION:



  • You need to be able to work in an active role

  • You will ideally have some office experience

  • You will be able to work well as part of a team


Interviews for this role are taking place at the end of W/C 16/03/2020 so if you think you have the right level of experience for this position, please do not hesitate to get in touch!

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To speak to a recruitment expert please contact Stephanie Whitehead