Finance, Systems and Information Officer

  • Location
    City Of London, Greater London
  • Category
    Admin. Secretarial and PA - Office Manager
  • Contract Type
    Permanent
  • External Reference
    JN-052020-129655
  • Salary
    29000 £ - 30000 £ / Year

My client based in the London Bridge area are recruiting for a finance, systems and information officer based within their Property department.


The Property Department is responsible for the management of and extensive portfolio of over 380 properties across south London and part of Surrey.


This post offers the right person a unique and interesting opportunity to make a difference to the development of my client's property department.


My client is looking for a bright, enthusiastic person, a graduate in a numerate discipline who is flexible in their approach of work, confident with using data and financial information, and familiar with financial and other business processes. A friendly 'can do' attitude to problem solving and team work is essential.


You will be making sure that my clients financial processes are followed in an accurate and timely manner by checking invoices. A key part of the role is the provision of regular reports on the day to operations of the department, so being able to extract information from databases, and present them in a understandable way in reports will be important. My client have an in-house property system, so you will need to learn the system and how to gain the information from it.


Main duties and responsibilities:




  1. Systems and support



  • Set up and / or management of data and information systems both electronic and paper as appropriate.

  • Management of property data and financial data where applicable. Producing reports as appropriate or as directed including in relation to day to day operations, KPI's and for audit purposes.

  • Development of regular reporting protocols to aid managers and staff carrying out their responsibilities more efficiently and effectively together with the provision of reports to others.

  • Provide administrative support to the Diocesan surveyor including in respect of diary and meeting management, provision of reports and establishment of admin systems.




  1. Finance



  • Management of financial transactions relating to property including payments to contractors, utility companies and in relation to rent etc. The post holder will also work closely with the Finance Department.

  • Project accounting for property capital projects including redevelopment, alteration and purchase. Including the provision of regular management information on progress on projects.

  • The preparation of weekly, monthly and quarterly key performance indicator data for the Diocesan Secretary and other members of the senior management team plus other members of the Property Department. This will include contributing to reports for committees and boards of the Diocese.

  • Provision of cash flow information and regular liaison with the Finance Department to ensure the proper accounting and recording of all transactions.

  • Ensure that effective and efficient controls and processes are in place, that all payments, invoicing and financial resources relating to property are appropriate, accurate and approved.

  • Apply the financial procedures for the tendering of vacancy works, and other project that require formal tendering.

  • Ensure that all invoices and utility bills are processed accurately and within set timescales.





  1. Property Repairs and Maintenance



  • Provide support for the Property Repairs Help desk including raising contract instructions as needed and recording and monitoring progress of repairs and larger works.

  • Co-ordinate the provision of planned programmed maintenance including gas safety and heating servicing, electrical testing, alarm servicing and other services to be determined.

  • Provide administrative and financial accounting support in respect of Larger property related projects as directed



Salary


The post has the salary range of £29,000 - £30,000 per annum


Hours of work


35 hours per week, Monday - Friday


Normally 09:00 - 17:00, but with flexibility



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To speak to a recruitment expert please contact Michelle Roscoe