Document Controller

  • Location
    London, Greater London
  • Category
    Admin. Secretarial and PA - Administrator
  • Contract Type
  • External Reference
  • Salary
    13 £ - 15 £ / Hour

Job Title - Temporary Aconex user (Admin) Document Controller to support for 2 months with an immediate start.

Location - Clapham

Salary - £13 - £15 Per Hour

Hours - Monday - Friday 8am - 5.30pm

Our client is a leading Construction Main Contractor with offices in South West London.

A day in the life of your new role:

  • Ensuring that all client originated documents have been registered in the document management module of its system

  • Checking that all the required metadata is present and appropriate for use

  • Assisting with issuing document numbers using the client system

  • Notifying the document authors of any discrepancies or issues associated to the document registration

  • Approving the requested document number once all the checks have been completed

  • Managing and distributing all client originated documents that have been registered in it's system

  • Checking the document for consistency with the appropriate document template

  • Checking and modifying, if necessary, the distribution requirements of the registered document against those identified in the document issue e-mail notification received from the author

  • Notifying the author of any discrepancies or issues associated to document that need to be corrected before the document can be issued

  • Uploading checked documents into the document centre and submitting the transmittals

  • Modifying the client document management system matrix with information provided by the client and submitting the new details to the client system's administrator for implementation

  • Tracking and expediting late comments reports and transmittals

  • Generating and distributing document management reports and registers upon request of project information management lead

  • Providing basic document management training to client personnel on the project once experienced

  • Scanning the front sheet with hard copy signatures in accordance to client endorsement and distribution matrices

  • Collecting electronic copies of the latest document revision prior of issuing documents

  • Taking all calls on site and willing to travel across London Offices

We'd love to speak to candidates who have:

  • Document Controller experience working within a construction background

  • Excellent IT skills - MS Office (Word, Excel, PowerPoint)

  • Must have experience working with Aconex

Advertised by Office Angels, Victoria branch
Please note that due to a high volume of response Office Angels receive; only successful candidates will be contacted
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To speak to a recruitment expert please contact Katie Trask