Admin Assistant

We are currently looking for an Admin Assistant looking to work for a great established Car specialist company in the country side of Northampton.


The Role


Due to continuing expansion we have a fantastic opportunity for a high-performing, self-motivated and organised administration professional with a pleasant and helpful personality to join our friendly organisation with a fun, open working environment, reporting in to the Recruitment and Administration Manager. You will be involved in all areas of administrative support across various key business areas including: development, sales and helpdesk, software and website products, on site software training courses and the online retail sales of books and collectables.


Responsibilities



  • Handling invoice/order queries from both Business customers and Retail customers. Sending out customer invoices at the beginning of every month.

  • Taking overflow calls for the Sales and the Helpdesk, taking detailed messages to pass onto the relevant team

  • Sales administration - processing payments, producing invoices, sending payment reminders and liaising with customers e.g. outstanding payments, over the phone payments via WorldPay. Creating new customer profiles for the Sales team, adding/removing payments, setting up direct debits etc.

  • Purchase administration - purchase ordering, inputting supplier invoices into Sage and liaising with suppliers. Stock control of products, ordering, entering prices and descriptions onto our retail website

  • Processing retail orders, and packaging/franking of orders e.g. books and collectables, and arranging couriers where required

  • Managing central inboxes alongside the other administration team

  • Office calendar management - updating with appointments, reminders, meetings and holidays


About You


This role is ideally suited to someone who is pro-active, systems orientated and able to multi-task. You will bring a positive and helpful outlook, be willing to assist with a variety of tasks, be highly organised and able to work to deadlines. Logical thinking with the ability to get involved in problem solving is highly desirable. Being computer literate with a working knowledge of Microsoft Word and Excel is essential along with strong attention to detail. A working knowledge of an accounting system like Sage would also be desirable but not essential.


This role will be a customer facing role so a confident yet professional and smart appearance is important.

Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.


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To speak to a recruitment expert please contact Bryony Loft